Rate Card Overview
Rate card is one of the available methods for calculating project billing. It is similar to Resource hourly rate in that hourly rates are used too, but the main difference is that actual hours/billable time logs are charged at role-based rates as specified in the card the project billing is currently using, unlike personal hourly rate of the assignee who logged their billable work hours.
A rate card has three main components:
- Table of versions: It presents the history of versions created for the card at different times as rates used for the project keep changing. It allows you to have the precise map of rates used over the lifespan of your project. It ensures both accurate billing of past actual hours at rates effective at the time, and as keeping an audit log.
- Version effective date & default rate: Version effective date is the date starting from which the rates included in the version are effective. Generally speaking, a version is effective up to the effective date of the next successive version. Default rate is the rate used for the project roles not included in the version role/rate map.
- Version role/rate map: This section, specific to the selected version, contains a table matching the project roles included in the version with the rates used to charge billable hours entered by the users with the respective project roles. For example, if the map includes the Participant role with a rate of $100/hour, this means that all time entries logged by an assignee or assignees with the Participant role will be charged at $100/hour within the effective period of the version.
Using rate cards
To use a rate card on a project:
- Open the project details by clicking the project's name.
- Access the Financials section ().
- Under "Project billing is based on", select Rate card.
- Select an existing card or add a new one (see Adding a rate card).
- Open the card to review the rates it is currently using.
- Review the rates used by the current version, check its effective date for whether it covers your billing period, edit the version or add a new one, as may be required. See Rate card versioning for details.
- If the card is used in more than one project, consider duplicating it so that you can apply it to this project only.
- Save the changes before exiting the card editor window.