Adding time to assigned activity

To add a time entry to an activity you are assigned to:

1. Log in as user with permission(s) to add time entries. Refer to Time Log Use Requirements for details.
2. In Activity Center hover over the activity.
3. Click the triple-dot More actions menu ().
4. Select Add time entry.
5. Select the date, specify the number of hours being logged, specify activity progress and/or personal hours left, and whether the entry is billable, and click 'Record'.

 

Adding time for someone else

To log hours for someone else:

1. Open the Time Logs - Weekly Timesheets page.
2. Select a user in the top right.
3. Click Add Time and select an activity.
4. Select the date, specify the number of hours being logged, specify whether the entry is billable, and click outside the box to save changes.

Using the 'This entry is for' field, you can add time entries for someone else, such as in the case when another activity assignee has no way to update her time log (e.g. no Internet connection). To be able to do this, you need to have ‘Add time entries for someone else’ permission enabled in your access level. Also, refer to Time Log Use Requirements for other access rights.

As an entry is added for yourself, it shows on the My time log history bar graph lower on the screen. Otherwise, you can view added time logs on a bar chart on History tab.

Completion Rate

As you add time entries for an activity which is not a parent (see Parent activity completion rate below), you can change its completion rate.

Please note, that changing the rate to 100% allows you to close the activity.

Parent activity completion rate

The completion rate of a parent activity is calculable and cannot be changed manually.

Please refer to Parent activity progress calculation for details.

Hours left tracking

In addition to activity progress, Easy Projects uses estimated hours specified for an activity to calculate hours left. This is a very handy feature as it allows you to track progress as you and your team members log hours spent on the activity. The total hours left for an activity are a total of personal hours left of all its assignees.

Personal hours left

When you add a time log, it is automatically deducted from your personal hours left as seen in the respective field. The same happens when you add time for somebody else - the person's personal hours will be adjusted accordingly. The personal hours left value can also be adjusted manually.

I'm done

You can report the completion of your share of work on a given activity directly in Time logs (Weekly Timesheets tab). To do so, take these steps:

1. Select the activity with which you want to report your part of work done.
2. Click the I'm done button.
3. The personal hours left will be reset to zero automatically.

Clicking the I'm done button will automatically select the same checkbox on the activity details screen, the Assignees section.