When you click on the name of an activity in Activity Center, the details panel opens on the right side of the screen. It consists of the following sections and fields (Use the last illustration below for ease of reference):
|Health||Three states are available:
||See Activity health.|
|Status ()||Drop-down list with available status values.
Note: Status is type-sensitive. It means that the list of available statuses depends on the type of activity.
|See Activity statuses.|
|Project/Parent Name||Two options are available:
||Editable (hover the mouse over the name to reveal a link – Change). This action allows you to re-assign the activity to another parent/project.|
|Activity Name||Name of the activity.||Editable (in-line editing)|
|ID number, Date of creation, and Creator||Activity ID details||Non-editable.|
|Completion status message.||Example 1: "Activity was completed 2 days after its planned end date."
Example 2: "due to end in 7 days".
|Completion rate slider with the message "XX % done" ()||Allows you to set the desired completion rate of the activity manually.||Editable.
If the activity period includes today's date, it will be shown as a small light-blue circle.
|Actual Hours (Time Usage Bar) & Hours left||Shows actual hours spent on the activity both as a numerical value and as a shaded portion of the time usage bar.
Note 1: When actual hours < estimated hours the time usage bar is colored light blue with the actual hours portion darker blue.
Note 2: When actual hours > hours left, the bar is colored red, and the hours left value becomes undefined. "Set hours left" prompt appears next to the bar.
Note 3: When actual hours = estimated hours, the bar is colored yellow.
Hours left: The value given is reciprocal with that in Hours left filed (see below)
|Actual hours indicator is non-editable. To edit actual hours, use Time Logs (see Time logs).
The hours left value is editable by in-line editing. The changes apply immediately to the value in the primary Hours Left field (see below).
|Description||Description of the activity.||Editable in a rich text editor. To edit, click on the description; or, if there is no description yet, click in the area with the 'Add description' water-mark text.|
|Custom fields||The section contains any custom fields created for activities of the given type (all activities, tasks issues, or requests).||See Custom fields.|
|Messages, Files, Audit trail log||The section is used to post messages, attach files and view audit trail log.||See Activity messages, Attaching files to activity, Activity audit trail.|
|Add time entry||Button used to access the weekly time logger.||See Adding time entries.
Note: The button is only available when you are assigned on the activity.
|I'm done.||Button used to mark your assignment within the activity as completed. As a result, the message "You have completed your assignment" is displayed. Also, the 'Resume your work' link becomes available which can be used to continue your assignment.||Note 1: If you are the last person to complete your assignment on the activity, clicking the button will result in a prompt to close the activity.
Note 2: The button is only available when you are assigned on the activity.
|Milestone or Not||Milestone indicator has two values:
- is not a milestone
- is a milestone
|Click the diamond symbol to toggle between the 'Milestone' and 'Not a milestone' setting.|
|Type||Drop-down list with available types (task, request, issue).||Use this to change the type of the activity.|
|Priority||Drop-down list with available priorities.||See Priorities.|
|Category||Drop-down list with available categories.||See Categories.|
|Time frame||Indicates the activity's time frame. Three scenarios are possible:
[Start Date] - [Actual Completion Date] (Xd Y.Zh)*** (the actual completion date is an editable date, which equals by default to the date when the activity is given a treated as completed status, e.g. Closed)
Click to bring up an editor with three fields to edit:
|For completed activities only*:
Planned End Date
|Specifies the date that was planned as the end date for the activity. The date is editable unless there is a dependency that prevents it from being edited or deleted.||The date the activity was given the closed status (or, rather, one of the treat as completed statuses) becomes Actual completion date, see item above.
See Activity statuses to learn more.
|Estimated hours||Contains an estimate of how many hours the activity will take to complete.||Editable.|
|Hours left||Hours left to complete the activity.||Editable.|
|Budget||The budget of the activity.
Note: This budget does NOT include the budgets of its sub-activities, if any.
|# DEPENDENCIES||Section is dedicated to dependencies.||Editable.
Click to open the dependency editor.
See Manage dependencies.
|# ASSIGNEES||Section is dedicated to the assignees.||Editable.
Click to open the assignments editor.
See Activity assignments.
*) - Duration accuracy is 0.25h. Minimum non-zero duration is 0.25 hours (15 minutes).
**) - Duration in decimal format rounded to the closest 0.25 h.
***) - Planned duration is specified.
The Follow button ( ) is used to follow the activity. To learn more, see Activity following.
If the Follow button is in the depressed state ( ), it signifies that the activity is being followed by you.
To access the activity billing settings, click the dollar button in top right corner of the details section (see the illustration below).
The Billing settings editor opens, as shown below.
It contains of the following fields and options:
|Budget for this activity||The budget of the activity||The amount does not include the budgets of sub-activities, if any.|
|Budget for subactivities||The total budget of all subactivities||If there is no subactivity or no budget is specified for them, the line is not displayed.|
|Project billing settings||When this option is selected, the activity is using the project billing settings.|
|Not billable||When selected, the activity is not billable.|
|Hourly rate||When selected, the activity is billed against its billable hours at the rate specified here.|
|Fixed cost||When selected, the activity is billed as a fixed cost.|
|Billed||The checkbox is used with the Fixed cost option chosen. When selected, the activity is considered billed.|
To access additional options click .
|Repeat||Makes the activity recurring.||To learn more, see Recurring activities|
|Delete activity||Allows you to delete the activity||See below.|
Delete the activity.
To delete the activity:
- Select Delete the activity.
- A dialog box will pop up. An example is shown below.
- Choose the appropriate action.
Attention: The action is permanent and cannot be undone. All time logs, messages, file attachments, and all sub-activities will be erased.