Easy Projects is licensed based on the total number of active user accounts with the "Can login" option enabled.
E.g. if you need 10 different users to have their own logins, you need to get one 10-user license.
Any disabled user login and a login that cannot login does not count against total number of user licenses.
E.g. if you have 6 enabled logins/users, 3 disabled logins and 2 which cannot login, you need to have a license only for 6 users.
You can purchase additional user licenses any time you want.