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Permissions for projects the user is NOT a member of

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As their name suggests, these permissions apply to projects the user in question is NOT a member of. This way people who are not directly involved in project implementation can track project progress first-hand, as far as their permissions allow them to. For example, a Supervisor-role user can see how activities have been distributed among the project team, add some issues or requests, or delete those that he or she sees redundant, etc.

As any other permissions in Easy Projects, permissions of this type are accessible through User menu on the header menu.

  1. Log in as a user with ‘Manage system settings’ permission (e.g. Administrator-role one). If you are already logged in, skip this step.
  2. From User menu select Roles from a drop-down menu.
  3. To access permissions of this type, you can either click on the name of one of the existing roles, e.g. Administrator, or click the "Create a new role" button. Both will take you to Role Details screen. The Permissions for projects where user is NOT a member of section is on the right hand side, beneath the Global permissions.
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IMPORTANT: Permissions of this type will not take effect unless the ‘Access all projects’ global permission is enabled in the user’s role, too. See Global permissions for more details.

 

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IMPORTANT: Permissions to add, edit or delete items (see the table below) will not take effect unless the permission(s) to view respective items is enabled, too.

 

 

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IMPORTANT: Portfolio permissions for projects in a portfolio will supersede these permissions. Please see Portfolio Permissions section below for more details.

 

This type of permissions refers to projects the user is not a member of. These are summarized as follows:

Permission Description
Activities
  1. View all
  2. Add
  3. Edit all
  4. Delete all
 These permissions allow the user to:
  1. View any activity on any project.
  2. Add activities of any type to projects.
  3. Edit any activity.
  4. Delete any activity.
Time entries
  1. View all
  2. Add for someone else
  3. Edit all
  4. Delete all
   These permissions allow the user to:
  1. View any time entry on any project.
  2. Add time entries of any type to projects.
  3. Edit any time entry.
  4. Delete any time entry.
Project
  1. Edit
  2. Delete
 These permissions allow the user to:
  1. Edit any project. (See note above)
  2. Delete any project. (See note above)
Members and assignees This permission allows the user to:
  1. View and manage project members or activity assignees of any project. (See note above)

 

uml_use_case_19887.png
Head of department, with dozens of projects carried out a year, has not to be a member of any of those. However, to be able to supervise all or some of the projects he or she may have some ‘extra’-project permissions, e.g. viewing all activities (tasks, issues, and requests), project members and activity assignees, etc., in addition to some global permissions, such as ‘Access all projects’ or ‘Access common reports’. In this case the user’s role might have permissions shown in the picture below.

permissionsnotmembersample_EP10

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